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eda ERPDataArchive

For companies retiring Microsoft Dynamics GP

Keep 20 years of GP history without keeping GP running.

Copy the history into one local, searchable file, prove it matches GP, then switch the server off and stop paying for it. Your team keeps answering old questions — without a GP licence, and without a renewal.

READ-ONLY SQL ACCESS/ NO AUTOMATIC UPLOAD/ ONE-TIME FROM $2,495 — NO RENEWAL
Your GP archive / search all history
Search: NORTHWIND-10482
InvoiceNORTHWIND-10482$18,420.00
PaymentPMT-006193$18,420.00
GL entryJRN-32841$18,420.00
CustomerNORTHWIND TRADINGActive

Illustrative archive search results.

01

Runs on your network

Your GP records are not uploaded to us.

02

Read-only source access

The supplied SQL user cannot post or change GP data.

03

Reconciled before shutdown

Counts and accounting totals are checked against GP.

04

No reader subscription

Opening and exporting an existing archive never expires.

What it saves you

You are paying to keep a server alive for data that never changes again.

GP history is finished. Nothing will post to it. Everything below is what you stop spending once those records live in a file your team can actually use.

At cutover — this year

  • The server bill stops.The Windows Server licence, the SQL Server licence, the VM and the backup job exist to hold history. When the history is elsewhere and proven, they can all be cancelled.
  • One payment, known in advance.From $2,495, fixed before you buy. Having a consultant pull the same history by hand into a folder of CSVs commonly runs around $7,000 — and when they are done, you still cannot search it.
  • The migration gets smaller.Once the history has a home, it stops being an open question in the project. The free assessment takes 5 to 10 minutes and answers what is actually in there, which is usually the meeting nobody can finish.

Every year after — for as long as you must keep records

  • Nothing renews.No reader subscription, no per-seat charge when the auditor needs to look, no renewal to renegotiate. Opening the archive in year seven costs nothing.
  • An old question takes minutes, not days.Search a name or an invoice number, open the document, export it. No restoring a backup, no finding the one person who still knows the table layout, no standing a retired system back up to answer one email.
  • Your next hire can answer it.A controller who has never seen GP can find a 2017 invoice in their first week. That matters more than it sounds — the people who can work the old system are exactly the people who eventually leave.
Over the years you must retain
Keep the old server running
With the archive
Year one
Windows Server and SQL Server licences, the VM, the backup job, and someone keeping it patched
One payment from $2,495
Every year after
The same bill again — on a system that is no longer getting security updates
$0
When an auditor asks
Start the old system, or restore a backup and find someone who can query it
Search, open the document, export it

Licence and hosting costs vary by agreement and deployment, so use your own numbers rather than ours. The shape is the point: one column is a bill that repeats for as long as you are required to keep the records, the other is not.

Two products, different jobs

Start with an assessment. Buy the archive when you are ready.

The free software tells you what is in GP. The paid software copies the records out, proves the copy is complete, and gives your staff a permanent way to use the data.

Product 1

Free

Assessment

Run the Windows Assessment against your live GP databases. It usually takes 5 to 10 minutes and uses read-only access.

You receive: a readable assessment report saved on your computer, plus a small data file you can send us for review.

  • Companies and GP databases found
  • Years and transaction counts by module
  • Database and estimated archive size
  • Third-party and custom tables detected
  • Selected data-quality findings
  • Recommended archive tier and fixed price

The assessment contains no transaction rows. It cannot search, query, export or replace GP.

Request the free assessment

Product 2

From $2,495 one time

Archive

The Archive copies the agreed GP history and gives your team a simple way to use it after GP is retired.

You receive: your archive file, a reader app and a report showing that the copy matches GP.

  • Every included transaction and master record
  • Search across GP modules and record notes
  • Human-readable documents and relationships
  • Visual queries and read-only SQL
  • CSV, typed XLSX, PDF and Audit Pack exports
  • Two extraction runs: rehearsal and final cutover

The one-time purchase covers extraction. Your existing archive continues to open and export without a renewal.

See archive pricing

A useful archive, not cold storage

Old GP data becomes easier to work with.

01

Search once

Find a customer, invoice, purchase order, serial number or note across modules without opening separate SmartLists.

02

Build a query

Choose fields, filters, dates, groups and totals in a visual workspace. Analysts can use the read-only SQL workspace or connect their own tools.

03

Follow the document

Move from an invoice header to its lines, customer, payments, GL entries and record notes with the original GP fields available for reference.

04

Export clean files

Copy a grid or create CSV, typed XLSX and PDF files. Every export records its filters, row count and source archive hash.

05

Answer an auditor

Select a company and date range to produce an Audit Pack with supporting documents, transactions, totals and a record of exactly what was included.

06

Use your own tools

Connect Excel, Power BI or another analysis tool when you need reporting beyond the built-in search and exports.

Useful during the migration

Use the first archive before go-live.

Most ERP projects move open transactions, balances and selected master data into the new system. Historical questions still need answers, and the migration team still needs a reliable way to inspect old values.

The first included extraction creates a working copy of your history before go-live. Your migration team can inspect old values, settle mapping questions and produce the same filtered CSV or XLSX whenever the destination team needs it.

Read the Business Central history guide →

Included migration work

  • ✓Browse historical GP values in business language
  • ✓Filter by company, entity, date and status
  • ✓Preview row counts and control totals
  • ✓Save and rerun the exact query
  • ✓Export CSV or XLSX data with the filters and totals recorded
  • ✓Compare the final archive with cutover balances

ERPDataArchive prepares the source files. Your migration team remains in control of what is loaded into the new ERP.

The full sequence

Six steps from live GP to a verified archive.

Nothing is switched off until your controller and your IT provider have both accepted the evidence.

  1. 01
    Run the free assessment.It inventories the live GP environment without copying business records.
  2. 02
    Choose the archive tier.The report recommends Core, Complete, Multi-company or a quoted Enterprise scope.
  3. 03
    Create a rehearsal archive.Explore real history and prepare migration queries while GP remains available for comparison.
  4. 04
    Freeze or snapshot GP.The final extraction runs against a consistent cutover state and resumes safely if the connection drops.
  5. 05
    Approve reconciliation.Review row counts, trial balances and module control totals against the source.
  6. 06
    Retire GP when your team is comfortable.Keep the archive and reader on controlled storage, with independent backups.

Proof before decommissioning

The final extract comes with evidence.

Before GP is switched off, your controller and migration partner can see what was copied and whether the key accounting totals agree.

Every tableSource and archive row counts with pass/fail status.
Every fiscal yearGP and archive trial balances with a difference column.
The approved fileA digital fingerprint identifies the exact archive your team reviewed.
NoteDo not switch off GP until your organization has reviewed the reconciliation report against the final source state and accepted the result.

One-time archive pricing

From $2,495 for one company.

Every tier includes two extraction runs, reconciliation, permanent reader and export access for the included modules, and 12 months of email support.

Six or more companies, over 100 GB or a nonstandard deployment is quoted. Compare tiers and add-ons →

Research before you commit

Practical Dynamics GP retirement guides

Browse all guides →
Decommissioning

How to retire Dynamics GP safely

A cutover sequence, preservation checklist and reconciliation plan.

 Business Central

Where GP history goes after migration

What moves, what stays and how users answer old questions.

 Export

Ways to export GP data

SmartList, SQL, CSV services and complete archive exports compared.

Find out what is in your GP system.

The free assessment reports scope, history, volume and custom tables. It does not copy or upload transaction data.

Request the free assessment