The two products
What is the difference between the free assessment and the paid archive?+
The free Assessment counts and describes what is in GP so you can confirm the scope and price. It does not copy business records. The paid Archive copies the agreed history, checks it against GP and gives your team permanent search, query and export access.
When do we receive each product?+
You receive the Assessment before purchase. After you approve the scope and buy the Archive, you receive the archive app, a run guide and two extraction runs: one for testing during the migration and one for the final cutover.
What files do we keep?+
Keep the final archive file, the reader app and the verification report with your financial-system backups. Your staff use the reader app to open the archive whenever they need old GP data.
Using old GP data
What can ordinary users do in the archive?+
Search across modules, browse customers and documents, follow related records, build filtered queries, save searches and export result sets. Fields use business labels, with the original GP table and column available when needed.
Can technical users run SQL?+
Yes. The reader includes a read-only SQL workspace for analysis. Queries cannot update or delete archived records.
Which exports are included?+
Clipboard, CSV, typed XLSX and document PDF are available from result grids. The paid product also includes batch document export, repeatable migration extracts and an Audit Pack with supporting files and a checksum manifest.
Can the archive help with a Business Central or other ERP migration?+
Yes. Use the first archive to inspect old values, answer mapping questions and create repeatable source files before cutover. ERPDataArchive prepares the source data; your migration team decides what is loaded into the new ERP.
Is this a replacement for SmartList while GP is live?+
SmartList remains the natural choice for many live operational lists. ERPDataArchive becomes valuable when users need cross-module search, old record notes, durable exports or access after GP is retired.
Does the archive reproduce GP posting or every custom report?+
No. It preserves posted and historical records and provides reconciled views. It does not post new transactions or promise an exact recreation of every Management Reporter, SSRS or third-party report layout.
Completeness and cutover
How do we know the final archive is complete?+
The reconciliation report compares source and archive row counts, fiscal-year trial balances, module control totals and document counts. It records the final archive hash. Your organization reviews the report against the frozen or snapshotted GP source before approving decommissioning.
What if the extraction is interrupted?+
You can continue an interrupted extraction instead of starting again from the beginning.
Why are two extraction runs included?+
The rehearsal run lets users and the migration team test the archive while GP is still available for comparison. The second run captures the final cutover state after posting has stopped or the database has been snapshotted.
Security and ownership
Does the software upload our GP data?+
No. It connects to the GP SQL Server you specify and writes files to a location you choose. You may send us the small assessment review file if you want help confirming scope and price.
Can the software change GP?+
No. The supplied SQL account has read-only database access and cannot post or update records. Your IT provider can review the permissions and monitor the connection.
Who can read the archive?+
Anyone who can access the archive file can read the included records. Store it in a restricted folder, use disk encryption where appropriate and exclude sensitive payroll fields unless you need them.
What happens if ERPDataArchive closes?+
Your archive and reader stay with you. Opening and exporting an existing archive does not require our servers or an active subscription.
Coverage and commercial terms
Which ERP systems are supported?+
ERPDataArchive currently supports Microsoft Dynamics GP.
What happens to third-party and custom tables?+
The free Assessment lists the custom and third-party tables it finds. We review them with you before purchase and state clearly which ones will be included, excluded or require additional setup.
Does support renewal control access?+
No. The optional $299 annual renewal covers help and updates after the first year. An existing archive continues to open and export if you do not renew.
What should we do first?+
Request the free assessment. It establishes the company count, module coverage, history depth, third-party footprint and estimated archive size before anyone selects a tier.